Utilization Analyzer

Understand How CRE Users Are Using
Your Facilities

Utilization Analyzer aggregates and makes sense of all the utilization-based metrics that your employees generate as they move through facilities on a daily basis.

The ability to analyse space utilization has become much easier and more granular. Space utilization metrics outlines the peaks, averages and lows of property usage. Incorporate this incredibly valuable ‘at-it’s-being-used’ data into daily management and strategic planning aiding your team to deploy optimized property that users want to engage with.

Aggregate Utilization Data from Multiple Sources

Badge Swipe

As employees and visitors move through locations that require them to swipe access cards – these swipes can be transformed into metrics that indicate general footfall volumes outlining when locations are accessed.

By providing what Business Group or agile neighbourhood a badge swipe is associated to enables a richer narrative outlining when personnel arrive on-site and the length of time they’ve occupied the spaces they’re associated to (i.e. when does the marketing team generally arrive on-site and when do they leave?).

Booking a Workspace as a Utilization Metric

As employees book the work spaces they need to move through their workflow, transform these bookings into utilization metrics. Granular booking metrics outlines trends such as; favored space types, booking frequency by business group and booking completion percentages.

Common Space and Work Space Utilization Sensors

Sensors deployed through facilities captures utilization levels in common spaces (cafeterias and other breakout spaces), assigned workspaces and unassigned agile zones.

All of these varied and rich utilization data sources can be used in isolation to understand a generalized story of utilization levels.

Alternatively, utilization data captured through these different methods can be woven together to create a rich narrative of where building users are going from the time they first step on-site to when they leave.

Benchmark Utilization Levels and Monitor Changes

Implementing the tools to capture and analyze utilization levels clearly outlines peaks and medians. Without tools or analysis, the average office’s peak utilization is 45%.

Digitalizing and automating the data capture process streamlines utilization analysis enabling valuable usage data and trends to be incorporated more centrally. Easily accessible dashboards outlines utilization trends that users can incorporate into daily property management and strategic planning.

Utilization Analyzer’s dashboards outlines daily peaks and medians. Additional visualizations outline utilization levels by business group and agile neighborhoods. Month-on-month metrics includes multiple peak frequencies which tells you how many times your facilities hit peak utilization over a one month period. You might find that you reach peak only on days when certain meetings are taking place, but for the rest of the month the space is nearly empty.

Utilization Analyzer allows for snapshot and historical reviews to compare utilization levels from benchmarked figures to determine if targets are being met.

Understand Utilization Levels by Business Group or Agile Zone

How do you know what is the right work space distribution and what type of spaces are required to best support facility user workflows? Utilization Analyzer tracks the maximum number of people from a specific business unit or neighbourhood entering a space on a given day.

Chopping utilization data to understand by business group or associated space enables you to comprehensively understand when personnel are coming on-site and how they’re engaging with facilities to make the most out of their workday.

Use these ‘as-it’s-being-used’ trends as the foundation for operational management and strategic planning.

Pivot energy management and facility custodial services based on utilization trends. If most of your employees leave the office early on a Friday, why light and heat/ cool that space or pay janitors to clean space that’s not being used?

Understanding property utilization enables Strategic Space Planners to futureproof facilities incorporating the right amount of workspaces and workspace types that support how employees move through their work flow and also provides the empirical evidence justifying planning and capital requirements.