This site and all of its contents are the property of The Changing Workplace. You may copy materials from this site solely for non-commercial use within your organisation and for communicating with The Changing Workplace, provided that you retain all copyright and other proprietary notices in the same form and manner as on the original.
Viewers of this site are not permitted to use any trademark or service mark of The Changing Workplace without written permission from The Changing Workplace.
The Changing Workplace reserves the right to bar anyone from use of this web site. Although The Changing Workplace has endeavoured to provide accurate information on this website, The Changing Workplace is providing this information as is and without any warranty of any kind, express or implied.
The Changing Workplace is committed to ensuring that your privacy is protected. Any information that you provide will be used only in accordance with this privacy statement. Your details will never be passed to any third party unless we are required to do so by law.
Please note that The Changing Workplace may change this policy from time to time by updating this page.
What we collect
We may collect the following information:
- Company name
- Contact info including email address
- Use of Google and or other web analytics software using third party cookies gathering anonymous browsing data
- Use of a single session ID cookie
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping
We may use this information to see visitor trend behaviour on our website
We may use the information to improve our products and services
We may periodically send promotional emails about new products or other information which we think you may find interesting using the email address which you have provided. If you would prefer not to receive these occasional emails please contact us on firstname.lastname@example.org and we will remove your address from the list
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to The Changing Workplace, 1 Boltro Road, Haywards Heath, West Sussex, RH16 1BY, UK.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
We DO NOT store personal information in cookies
When did the law change and who enforces it?
The original EU legislation that became known as the “E-Privacy Directive“ was published in 2003 and implemented as European Directive – 2002/58/EC. It was concerned quite widely with the protection of privacy in the electronic communications sector. In 2009 the Directive was amended by Directive 2009/136/EC that included a requirement to seek consent for cookies and similar technologies. The EU Directive entered UK law on 26th May 2011 as “The Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011”. It is regulated by the Information Commissioner’s Office (ICO) www.ico.gov.uk who decided that enforcement would commence from 26th May 2012.
What are cookies?
A cookie is used by a website to send ‘state information’ to a Users’ browser and for the browser to return the state information to the website. The state information can be used for authentication, identification of a User session, User preferences, shopping cart contents, or anything else that can be accomplished through storing text data on the User’s computer.
Cookies cannot be programmed, cannot carry viruses, and cannot install malware on the host computer. However, they can be used to track users’ browsing activity which was a major privacy concern that prompted European and US law makers to take action.
Cookies are used by most websites for a variety of reasons – often very practical reasons to do with the operation of the website. However, they are also used to monitor how people are using the website (which pages are visited and how long is spent on each page). Each “visitor session” is tracked even though no effort is made to try to identify them in person.
The new legislation now states that you must be able to opt-out from having cookies stored on their computer. What happens if you disable cookies (i.e. opt-out)?
If you decide to disable cookies we record this so you don’t get asked the question again. You will find that most of the website works as expected although functions that rely on cookies are obviously disabled. These functions include using online forms (e.g. our enquiry form) or any feature that requires login.
What happens if you ignore the question?
If you ignore the question the website will continue to set cookies as necessary. This approach of “implied opt-in” is specifically discussed and approved in the guidance notes issued by the Information Commissioner’s Office (the organisation charged with enforcement of this legislation).
“Strictly Necessary” cookies allow you to login to the website. These cookies don’t gather any information about you that could be used for marketing or remembering where you’ve been on the internet.
At The Changing Workplace we are committed to protecting our environment. We encourage a positive attitude towards environmentally-friendly policies and practices in the workplace and we implement a comprehensive environmental management system throughout our business.
We believe that making small steps to improve environmental performance at work is easy and results in cost savings, not only for the company but more importantly, for the environment as well.
We continually review, amend and update our environmental policy to ensure that we continue to achieve our goal to protect and preserve our environment.
We aim to comply fully with our legal obligations, and other requirements to which the company subscribes, to prevent harm to the environment.
We strive to improve the company’s environmental performance and achieve best environmental practice within the industry, by the efficient use of materials and energy and by monitoring our energy usage and setting targets based on a policy of continual improvement.
We task specified personnel within the company with the responsibility for implementing this policy. Such specified personnel ensure that all energy readings are submitted to the provider on the last day of each month in order to maintain accurate billing.
We make use of the Workplace Footprint Tracker to monitor energy consumption levels and identify any fluctuations in energy usage either long or short term.
We engage the cooperation of our employees through consultation and through the promotion of this policy.
We seek to develop a greater knowledge and awareness of our environmental responsibilities.
We minimise our landfill contribution through the recycling of aluminium cans, paper and plastic containers.
We promote environmental responsibility in our dealings with all our stakeholders.
We seek to demonstrate our commitment to understanding the effects our business has on the environment and, if appropriate, take measures to address areas of weakness.
We do not pollute the environment with respect to air emissions, waste water, the generation of solid, hazardous, special or clinical waste, the handling of hazardous materials, noise or by contaminating soil or groundwater.
We do not have business activities which result in odour, dust or vibration.
We do not store or manufacture ozone-depleting substances or polychlorinated biphenyls.
We encourage all staff to contribute to our commitment to protecting the environment by implementing the following office policy:
- Use double-sided/multipage printing for correspondence and reports
- Don’t print emails unless absolutely necessary
- Print essential emails on a two per page format
- Reuse scrap paper for telephone messages or notes
- Purchase recycled or recycled content paper instead of virgin paper where possible
- Reuse envelopes for internal circulation
- Use notice boards and emails instead of sending paper memos to staff
- Put on an additional layer rather than turn up the thermostat on the central heating system
- Use glasses and mugs rather than throw-away plastic/paper cups
- Switch off lights and office machinery when not in use and always at night and weekends
- Ensure power-down facilities on electrical equipment are activated
- Appoint an environmental coordinator to focus on promoting a greener office and organising ways to improve our environmental performance
- Recycle printer cartridges
- Make maximum use of natural light and thereby reduce reliance on artificial, electrically powered lighting
- Use energy saving lights where possible
- Use automatic switch-off lights where possible
- Ensure draught excluders are fitted to external doors
- Wash out aluminium drinks cans and milk containers and placing them in the appropriate recycling containers
- All types of office paper and plotter paper (but not newspapers, directories, window envelopes, glossy literature or cardboard), including sensitive and confidential, to be placed in secure bins around the office which are collected monthly, shredded and recycled
- Reduce the amount of junk mail received by contacting the Mailing Preference Service on www.mpsonline.org.uk
- Buy energy efficient products
- Collect milk container lids for Naomi House Children’s Hospice
- The Changing Workplace also participates in the Cycle2Work scheme, whereby we provide staff with a new bicycle and the appropriate cycling safety equipment (so long as the main use of the bike is for commuting to work). This government scheme enables employees to save around 40% of the cost of a new bike and encourages a healthier, more environmentally-friendly commute to work!