How to Collect and Identify Utilization Trends

February 6, 2019

Traditionally, how much space should be provided was determined in one of two ways. The first, you knew a floor’s square-footage and worked out the ideal headcount ratio for that space. The second, you started with your headcount (based on what you were working with or future expectations) and calculated your required space.

A sound methodology and one that served the industry admirably for years. Of course, it came with shortfalls. And to fill those shortfalls, the industry has pushed technology. Now, employees can tell Space Planners exactly where they are and what they’re doing at any time across a day. The industry has developed apps, sensors and has tapped into existing data collection streams to better understand utilization trends. This technology stack enables Space Planners to collect and identify utilization trends. This level of understanding enables teams to plan smarter, more efficient facilities.

Utilization Analyzer is a strategic level reporting interface aggregating uncategorized and unorganized utilization data collected from CRE Users as they use facilities. The tool automatically collects and identifies utilization trends. Usage data collected from fixed, agile or activity-based work spaces is arranged into easy-to-digest trends.

This narrative of who’s using what and when enables CRE Managers to implement change programs today adjusting property provision in-line with usage and expectations. CRE Planners use this utilization understanding incorporating usage trends in combination with strategic property goals and broader business goals to deliver efficient facilities tomorrow.

How are you capturing utilization data? How do you leverage this insight to optimize your space management strategies?