A key contributing factor of weak space management is a lack of standardized space definitions. A lack of standardization creates data inconsistencies leading to poor decision making. Below we outline four reasons why it is vital to maintain space standards throughout your organization.
1. IMPROVE DATA QUALITY
Without formalized standards, teams will evolve their own processes and measurements. Space management has data inputs organization wide with a multitude of values attached. Thus inconsistent or unclear space standards and processes will lead to weak and inaccurate data.
2. IMPROVE SPACE EFFICIENCY
With a framework in place, the second phase is to track and benchmark performance. Using a framework to monitor space occupancy and utilization enables you to identify trends and inefficient space usage.
3. IMPROVE TEAM EFFICIENCY
Improving data integrity through standardization also improves team efficiency. Monitoring space usage encourages focused time management, thus improving meeting efficiency and overall processes. Accurate space data also reduces charge back disputes, establishing trust and strengthening inter-departmental relationships.
4. IMPROVE DECISION MAKING
If space standards and processes are unclear, or are being applied inconsistently, then portfolio snapshots will be inaccurate leading to sub-optimal decision making. It’s important for value inputs to be normalized in order to have accurate data to benchmark against. Therefore it is essential to clearly define basic data elements and apply those definitions consistently.