Space Management

3 Space Management Tools and Techniques to avoid

The management of your facilities significantly impacts employee satisfaction and productivity. Therefore, accurate space data is vital for understanding how your space portfolio is used and how to optimize it. If not properly cared for, space data quality can soon deteriorate leading to inaccurate data and bad decision making. Below we break down the three most common reasons why poor quality data occurs and how you can avoid them.

 

1. USING SPREADSHEETS

Using spreadsheets to manage space data is an approach we have seen many times. Whilst spreadsheets can be useful for analysing small amounts of data and reports, they have many limitations and are poor platforms for complex analyses and data management. The manual input of data also increases the likelihood of human error and slows down your planning significantly. Choosing an online platform with central accessibility also provides automation for data and will discourage information siloing.

 

2. USING OUT OF DATE SOFTWARE

Given how quickly technology is shaping the FM industry it’s vital to keep your Computer Assisted Facilities Management (CAFM) software up to date in order to make sure your tools continue to stay fit for purpose. Choosing a hosted SaaS platform means your CAFM software benefits from regular updates.

 

3. NOT USING FM SPECIFIC SOFTWARE

Data management tools not built specifically for facilities management may not provide the depth of analysis required to most efficiently utilize your space. Choosing a purpose built CAFM platform will ensure you have the right tools to fit your organizations specific requirements making it easy to improve fundamental space data and processes. Once data quality and processes are improved and adhered to the impact will be both significant and immediate.